Preamble
Whereas paragraph 5 stated that the incentives and benefits are subject to the terms and conditions determined in the Contract, “and shall be a condition precedent to the validity of this Letter of Award.” [22] The Letter of Award clearly stated that the Defendant is appointing Plaintiff as a member of the Panel BAP and Plaintiff’s performance in sealing the agreement is still subjected to the terms and conditions of a formal contract. Borrowing the words in the said Letter of Award, “pending the formalization of a contract”, the Letter of Award will “be clarified and amended by the Terms and Conditions of Contract” as stipulated in paragraph 3. In addition, the incentives and benefits for the Plaintiff is still subjected to the terms and conditions to be determined and must be a conditional precedent to the validity of the Letter of Award. 23 [23] As a general rule, when an acceptance to a contract is ‘subject to contract’, there is an apparent lack of intention to enter into a legally binding contract. The counsel for the Defendant submitted the Singapore Court of Appeal case of Compaq Computer Asia Pte Lyd v Computer Interface (S) Pte Ltd [2004] 3 SLR (R) 316. In that case, a written agreement could not be concluded and signed between Compaq and CIS and Compaq issued to CIS a letter of award (LOA) which enclosed various schedules setting out the services to be rendered and the charges. [24] The Court found that not all the essential terms had been set out in that LOA for instance payment terms, exclusion of liability and insurance which are vital for a contractual arrangement. It was held that the LOA was conditional upon the final terms and conditions being agreed, “It seemed clear from the LOA that although CIS had been selected to be the subcontractor, there were terms on which the parties had yet to agree, and only upon the execution of a written agreement would there be a contract between the parties.” [25] The counsel for the Defendant also submitted a legal article, “Offer” and Its Significance For Formation Of Contract: The Malaysian 24 Perspective” [2012] 5 MLJ cxlvii by Dr. Adnan Trakic, which emphasized on formation of contract in the case of George Trollope & Sons v Martyn Brothers [1934] 2 KB 436 and as explained in the case of Storer v Manchester City Council [1974] 3 All ER 824 by Lord Denning, ‘that there is no binding contract until the contracts of sale have been formally exchanged’ [26] This Court had also the benefit of reading the case of Tiverton Estates Ltd v Wearwell [1975] Ch 146 where at page 159-160, the statement “subject to contract” had been decided, in the words of Lord Denning, “.. for over a hundred years, the courts have held that the effect of the words “subject to contract” is that the matter remains in negotiation until a formal contract is executed….” [27] The High Court case of Kumpulan A Besik Sdn Bhd (supra) relied by the Plaintiff’s counsel stated the two types of contract which are formal and informal. In the former, to constitute a valid contract, there must be separate and definite parties, the parties must be in agreement, there must be consensus ad idem and the parties must intend to create legal relations. 25 In the case of Charles Grenier Sdn Bhd (supra), there was sufficient clarity of the parties to the transaction including the price and the terms which are essential to constitute an agreement. [28] In this case however, based on the clear wordings of the Letter of Award, it is subjected to the formalization of contract which will clarify and amend the Letter of Award as specified in paragraphs 2, 3 and 5. There is no certainty as to the terms of a contract to be entered into and no consensus ad idem criteria under section 7 (a) of the Contracts Act 1950. [29] This Court is of the view that the letter may be called a letter of intent or a letter of award and whatever name it carries, the intention of the parties must be objectively sought. Although the case referred by the Defendant’s counsel is a Singaporean authority which is persuasive and not binding to be followed, the facts of that case is similar to the present case. This Court rely on the submissions put forward by the counsels. A good counsel is one who produces authorities to support the statement of law he is relying upon and they could be in the form of reported judgments, 26 textbooks or even published law articles: Pacific Forest Industries Sdn Bhd & Anor v Lin Wen-Chih & Anor [2009] 6 MLJ 293. [30] In this instant case, in not fulfilling the conditions as stated in the Letter of Award, although Plaintiff had acknowledged to accept the terms and conditions in the said letter, without the formalization of a contract, the Letter of Award ceases to be valid. [31] The evidence of no contract is corroborated by the Plaintiff’s witness, SP-2, Datuk Zulkifli Bin Ishak, one of the Directors for the Plaintiff whom testified (at pages 120-121 Appeal Record Bahagian B) and admitted that the Letter of Award was not a contract: : Ya, soalan saya tadi Dato ada cakap dalam jawapan nombor 10 tadi kausa tindakan plaintif dan defendan adalah kemungkiran kontrak. So saya ada tanya apakah kontrak yang dimaksudkan oleh Dato. So soalan saya seterusnya saya merujuk kepada mukasurat 13 dan 16 adakah ini yang kontrak yang dimaksudkan Dato? : Ini appointment letter sebagai panel event. 27 : Bukan inilah kontrak dia? : Ini bukan kontrak. : Oh bukanlah? : Ini appointment letter.” [32] Based on the record by the Defendant’s witness, he explained to the Court that it was a proposal for the appointment which were extended to other event management companies and has yet to formalize a contract between the Plaintiff and the Defendant. This Court also finds that there was no agreed price for the services to be rendered by the Plaintiff for the consideration of the benefits in carrying out the tasks in the event the contract is executed. [33] The Plaintiff represented by the Chairman Datuk Zulkifli Bin Ishak signed the acknowledgment letter on 12.9.2011 for the Letter of Award which was returned to the Defendant. The returned Acknowledgment (at page 354 of the Appeal Record Bahagian C) accepting the Letter of Award stated as follows: 28 “I, Datuk Zulkifli Ishak in the capacity of Chairman duly authorized to sign for and on behalf of ZI Production Sdn Bhd hereby to confirm acceptance of the terms and conditions stipulated in this letter.” [34] As I have mentioned earlier, I wish to reiterate that in acknowledging the terms and conditions of the Letter of Award without any effect of formalization, the Letter of Award continue to cease as valid. [35] This Court is also aware of the other documentary evidence where the proposal for the appointment and to carry out a test run for the events is further supported by the Defendant’s letter to a member of the EXCO of the State dated 21 October 2011 where it was the Defendant’s proposal based on a working paper ‘Cadangan Bagi Penjenamaan, Promosi dan Pemasaran Teater DiRaja Selangor’ sent on 13 October 2011, requesting for permission to use the Royal Theatre premise to carry out the test run. This can be found at the second paragraph of the reply letter by the EXCO member not objecting to the proposal, “Sukacita dimaklumkan, setelah beberapa perbincangan yang diadakan di antara Y.Bhg Dato’ dan Pegawai saya, bahawa saya tiada halangan dengan cadangan tersebut di atas. Oleh itu saya bersetuju untuk membenarkan SACC Convec Sdn Bhd (SCSB) menggunakan premis Teater Diraja Selangor untuk tujuan 29 MENGUJILARI (Test Run), bermula serta merta sehingga 31 Disember 2011. ….” [36] In relation to the contention by the Plaintiff that there was an oral contract, the counsel for the Defendant submitted that such statement by Plaintiff’s witness SP2 was an afterthought as it was not pleaded by the Plaintiff. This Court will not consider such evidence as it was not pleaded and stand by the established principle that parties are bound by their pleadings as decided in the Federal Court decision in Dato’ Tan Chin Who v Dato’ Yalumallai @ M Ramalingam s/o V Muthusamy [2016] MLJU