Malaysia legislation
Section 6
Section 6
Appointment of officers
(1)
The Minister may, from time to time, appoint such officers as are necessary to assist the Director General in the performance of his functions and the exercise of his powers under this Act.
(2)
All officers appointed under subsection (1) shall be subject to the supervision, direction and control of the Director General.
(3)
An officer may perform the functions and exercise all the powers conferred upon the Director General under this Act.
Functions of the Director General 7.
The functions of the Director General are as follows:
(a)
to examine records which are in the custody or under the control of a public office, to identify records which are of permanent or enduring national or historical value or both and to advise on the creation, maintenance, storage, use and disposal of such records;
(b)
to take suitable measures in preserving any records which are in the custody or under the control of the National
Archives;
(c)
to acquire records and materials which in the opinion of the Director General are or are likely to be of permanent or enduring national or historical value or both;
(d)
to establish, maintain and operate Record Centres and
Limbo Record Centres;
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National Archives
(e)
to destroy or otherwise dispose of or to authorize the destruction or disposal of public records;
(f)
to advise public offices on the establishment of Agency
Record Centres;
(g)
to advise public offices in the planning, implementation and evaluation of their records management programmes;
(h)
to establish standard and procedures for the improvement of public records and archives management programmes;
(i)
to provide training in management of public records and archives administration;
(j)
to arrange, classify and preserve public archives;
(k)
to prepare finding aids of public archives;
(l)
to determine access and usage of public archives;
(m)
to provide facilities for research and reference;
(n)
subject to the terms and conditions on which they are obtained, and subject to the law relating to copyright, to reproduce or publish any public archives or any part of the archives;
(o)
to establish, maintain and operate ministerial archives and memorial archives;
(p)
to do any such things which appear necessary or expedient to enable adequate use to be made of public archives;
(q)
to identify and make copies of vital records which are essential to the continued functioning or reconstruction of an organization during and after an emergency and also those records essential to the protection of rights and interests of that organization and of the individuals directly affected by its activities;
(r)
to authenticate copies or extracts of public archives;
(s)
to prepare, publish, sell or distribute publications concerning or relating to public archives, or concerning the activities of and facilities provided by the National Archives;
(t)
to gather and disseminate historical information;
(u)
to do all such things as may be incidental to or consequential upon the discharge of his powers and functions.
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