Section 2

records which are preserved for their archival value; or

a repository facility or building for the storage, use and access of public records;

“Authority” means the Sarawak Multimedia Authority established under section 3 of the Sarawak Multimedia Authority

Ordinance, 2017 [Cap. 73];

[Ins. Cap. A186/2019]

“Board” means the Board of Management of the State

Library whose members are appointed pursuant to section 4(1);

“Chairman” means the Chairman of the Board appointed pursuant to section 4(2), and includes a Deputy Chairman or a temporary Chairman appointed pursuant to section 4(5);

“Chief Executive Officer” means the Chief Executive

Officer of the State Library appointed under section 11(1), and includes any officer appointed to act in that capacity or to perform temporarily the functions and duties of the Chief

Executive Officer;

“collection” means the library resources collected and maintained within the State Library;

[Deleted Cap. A186/2019];

“destruction” means the act of destroying or eliminating any type of library resources or records by any means;

“disposal” means the manner of managing the segregation of records with a view to destruction, transfer or otherwise;

“Fund” means the Sarawak State Library Fund established under section 23;

“Government” means the State Government of Sarawak;

“library resources” means any form of written, printed, graphic, audio, electronic, digital or other media, on or in which information is written, recorded, stored, displayed or produced and categorized for the purposes of this Ordinance into—

printed materials including books, manuscripts, newspapers, pamphlets, periodicals, serials,

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typescripts, maps, charts, posters, photographs and materials printed or generated by digital or other electronic means;

non-printed materials including cinematograph films, microfilms, phonorecords, video and audio recordings and other digital or electronic media;

“member” means a member of the Board, and includes the

Chairman and Deputy Chairman;

“microfilm recording” means a reproduction of a record on film or other materials which is a product of photography or any similar process;

“non-current records” means records which are no longer required in the conduct of current business of a public office;

“photographic copy” means any copy of a record made by reprography;

“prescribed” means prescribed by regulations made under this Ordinance;

“preservation” means the totality of processes and operations involved in the physical protection of library resources, public records and archives against damage or deterioration and in the restoration or repair of such resources, records and archives;

“printed” means any representation of characters on any material by any method of impression;

“public archives” means public records―

which are more than twenty-five years old;

which are specified by the Board as being of archival value; and

which have been transferred to the State

Depository or such other places as the Chief Executive

Officer may from time to time direct;

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“public office” means any department, commission, board, corporation, agency, local authority, or any other office of the

Government, and includes the Dewan Undangan Negeri and any office or body as the Majlis Mesyuarat Kerajaan Negeri may, by notification in the Gazette, declare to be a public office for the purposes of this Ordinance;

“public records” means records officially received, printed or produced by any public office for the conduct of its affairs or by any public officer or employee of a public office in the course of his official duties, and includes all records which are in the custody or under the control of the State Library;

“published” means any material which has been produced and made available to the public to whom it may be sold or distributed free of charge and for the purpose of section 15; and

“published” shall include—

publication or reproduction, by whatever means, of any second or subsequent edition of library resources if that edition contains additions or alterations to the original contents of such material; and

subsequent publication or reproduction, by whatever means, of such material in any other form or format;

“Record Centre” means a repository operated by the State

Library for the purposes of storing, processing and servicing non-current records pending their ultimate disposal;

“records” means materials in written or other form setting out facts or events or otherwise recording information, and includes papers, documents, registers, printed materials, books, maps, plans, drawings, photographs, microfilms, cinematograph films, sounds recordings, electronically produced records regardless of physical form or characteristics and any copy of them;

“reproduction” means an exact copy of a record in content and form but not necessarily in size or appearance;

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“semi-current records” means records which are not frequently required in the conduct of current business in a public office;

“State” means the State of Sarawak;

“State Depository” means a depository of public records and library resources or materials published in the State, and established under section 14;

“State Library” means the Sarawak State Library or Pustaka

Negeri Sarawak established pursuant to section 3.

[Am. Cap. A144.]

The Chief Minister may authorize generally or specially any Minister to exercise or carry out any of the powers or duties conferred upon him by this Ordinance.

Application 2A.―(1) For the avoidance of doubt, this Ordinance shall apply only in respect of public records and public archives of the State of

Sarawak.

Except as otherwise expressly provided by this Ordinance, the provisions of this Ordinance do not affect any provision relating to records made by or under any other written law.

[Ins. Cap. A144.]